Coretec product

Electronic Document Management System (EDMS)

Electronic Document Management System (EDMS)

Microsoft SharePoint is a multi-functional software solution for document management and collaboration. It allows businesses to store files in a more intelligent way, with access to documents based on role and requirement.

SharePoint also makes use of advanced search options to find documents. Alongside a powerful search bar, meta-tagging of documents allows users to cut through folders and filter for documents by type of association (eg. all documents relating to a particular company, or all documents marked as contracts).

In its cloud configuration (an on-premise option is also available), SharePoint can allow for secure access on-the-go, from a PC or mobile device. And both the on-premise and cloud versions of SharePoint allow for document collaboration. This means that users located potentially in different locations around the world can work on documents simultaneously, driving greater efficiency.

 

Encryption of Data in Transit
Encryption of Data at Rest
Virus Detection in SharePoint Online
Control Access Based On Network Location

Product Features

How does Electronic Document Management System (EDMS) help your organisation

Cut costs on physical storage

Commercial property costs are increasing and so is the expense to store paper documents. A software-based document management solution (DMS) that can reduce the need for file cabinets, boxes and storage bins is a valuable asset to any enterprise, freeing up precious office space. Documents that have to be kept as hard copies can often be stored in less expensive locations, such as an offsite warehouse or vault.

Easier Access to authorized personnel

You can quickly access the particular document you want using the search and filter options. You get to save time associated with looking for the documents one by one.

Enhanced Collaboration

The EDMS facilitates internal collaboration, but the real benefit comes from the power to support collaboration between you and your team members.

Enhanced Security

EDMS provides better control over sensitive documents and access to documents can be controlled at the folder level for different groups or individuals. Also, it leaves an audit trail of who has viewed a document, when it was accessed, and how it may have been modified.

Helps you comply with regulations

For organizations such as cooperatives, the EDMS can help in complying with the SASRA regulations which require you to share reports more frequently.

Back up & Data Recovery

The electronic storage and backup systems provided by the EDMS mean that all of your most sensitive files are safe even in the event of commercial disasters.

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